Invoicing is an area of QuickBooks® Online (QBO) that doesn’t always get direct attention from accountant users. After all, your clients are likely entering the invoices and you are verifying everything that happens after. Knowing the options in QBO, however, can turn you into your client’s hero, as you help them capture the right information, streamline workflow, save time and get paid faster . Here are a few functions you may not know are available to get the most out of invoicing in QuickBooks Online. Some features require QBO Essentials* or Plus**, as indicated.
Businesses need to capture a lot or a little information on an invoice, depending on their needs. Set invoice fields by going to the Gear> Account and Settings> Sales and expanding the Sales form content section.
From here, users can choose invoice terms, preferred delivery method (print or email), and turn on/off fields such as shipping, service date, discount and deposit. Click the question mark next to each to learn more about the field.
Turn on up to three custom fields and decide for each if it should be internal-only (meaning only the QBO users can see it), or both internal and pubic (meaning it will be visible to the recipient as well). These custom fields can help capture a variety of details, and many reports can be customized to include this info. Additionally, use the Sales Settings page to: Indicate if you’d like products/services and their skus to show on invoices, as well as […]