Editor’s Note: Because more individuals are migrating to QuickBooks Online and an increasing number of ProAdvisors are supporting it, Insightful Accountant plans to expand our coverage of QBO with a bi-weekly (every 2 weeks) series called, “What’s New in QBO.” The features will run in weeks opposite “Warehouse Wednesdays.”

When QuickBooks users have QuickBooks Checking and the QuickBooks app on their mobile devices (with notifications turned on), they can choose to link transactions made with their QuickBooks Checking debit card to a receipt they capture and attach to those transactions. 

The process is just a few easy steps:

1. When you have notifications turned on in your QuickBooks mobile app and you make a transaction with your QuickBooks Checking debit card, QuickBooks will notify you that the receipt capture option is available.

2. Then snap a photo of the receipt with your mobile device camera.

3. QuickBooks will upload the receipt.

4. Once uploaded, QuickBooks will send you another notification that the receipt is being finalized.

5. Once the upload is complete, QuickBooks will notify you that the receipt is ready for review.

6. You can review the data extracted from the receipt and record it as a new transaction, or you can attach the receipt to an existing expense.

Depending on your available cellular or internet service speeds, all of these steps occur in near real-time.

With this new feature, you will save time and effort chasing down lost, misfiled or mislaid receipts you need to support your expenditures.


As used herein, QuickBooks®. QuickBooks Online, QuickBooks Online App, and QuickBooks Checking refer to one or more registered trademarks of Intuit Inc., a publicly-traded corporation headquartered in Mountain View, California.

Feature content, including graphic materials, adapted from Intuit source content including QuickBooks resource materials. Source content and graphic materials have been adapted and are furnished for educational purposes only by Insightful Accountant.

This is an editorial feature, not sponsored content. No vendor within this article has paid Insightful Accountant or the author any form of remuneration to be included within this feature. The article is provided solely for informational and educational purposes.

Neither the publication of this article, nor inclusion of any product herein, represents any endorsement by either the author or Insightful Accountant.

Note: Registered Trademark ® symbols have been eliminated from the articles within this publication for brevity due to the frequency or abundance with which they would otherwise appear or be repeated. Every attempt is made to credit such trademarked products within our respective article footnotes and disclosures.

Like what you’re reading?

Subscribe to our FREE newsletter and we’ll deliver content like this directly to your inbox.


This post originally appeared on
Insightful Accountant