You no longer need to use third-party solutions—either integrated (like Melio or Bill) or add-on (like ApprovalMax or Lightyear)—to QuickBooks to pay your bills. 

You can now pay your bills from right inside QuickBooks and streamline the accounts payable process like never before.

The new QuickBooks Bill Pay is packed with powerful automation to reduce the time-consuming manual activities accompanying paying bills. That means no more recording, paying and reconciling your bills across different apps.

With QuickBooks Bill Pay, you can:

  • Upload or import invoices to prefill bills so you can review and save them to your books. When you import a vendor’s invoice, QuickBooks will intelligently fill essential information for you; then just review, adjust and save. 
  • Schedule your payments; then just check the bills you want to pay off or your to-do list.
  • Pay all types of bills, vendors and contractors with one solution. (Five ACH Payments are included in the ‘free’ Basic subscription plan, additional fees apply for extra ACH Payments and additional fees apply for check payments.)
  • Knowing when your bills are due will help keep you abreast of your business cash flow and allow you to make better business decisions.
  • Track vendors and contractors who will need a 1099 issued at the end of the year, then easily file those 1099s with QuickBooks. (Some QB Bill Pay plans include Unlimited 1099 filing.)
  • Assign user roles and permissions to empower your team members who pay bills while limiting their access to the books. (This feature is restricted to the ‘Elite’ QB Bill Pay subscription plan.)
  • Set up bill approval workflows that help you maintain payment checks and balances while automating your approval system. (This feature is restricted to the ‘Elite’ QB Bill Pay subscription plan.)

QuickBooks Bill Pay is a new subscription-plan service offering, it is not included as part of QuickBooks Online. However, there is a free basic plan that includes automated bill creation and auto-match transactions**.  Other plans and features are shown in the graphic below.

For more about QuickBooks Bill Pay, refer to the official website.

Intuit Disclosures:

*Offer terms

50% off for 3 months: 50% off the monthly base price for QuickBooks Bill Pay [Premium or Elite]] (“Bill Pay”) is for the first 3 months of service, starting from the date of enrollment, followed by the then-current monthly list price. Your account will automatically be charged monthly until you cancel. There is no discount on transaction usage. If you process ACH transactions above your tier limits, or any check transactions, you will be charged the then current fees at the end of the month. If you upgrade or downgrade service plans, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must have an active QuickBooks Online subscription and be a new Bill Pay subscriber. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings > Billing & Subscription in QBO and select “Cancel” for QuickBooks Bill Pay. Your cancellation will become effective at the end of the monthly billing period. You will not receive a prorated refund; your access and subscription benefits will continue for the remainder of the billing period. Offer cannot be combined with any other QuickBooks offer. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

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QuickBooks Bill Pay: QuickBooks Bill Pay account subject to eligibility criteria, credit, and application approval. Subscription to QuickBooks Online required. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. For more information about Intuit Payments’ money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

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Automatic Matching: QuickBooks Online will only match bank withdrawals with transactions processed through QuickBooks Bill Pay. Not all transactions are eligible and accuracy of matches is not guaranteed.

Estimated Delivery Date: Bank payments are usually delivered to the vendor’s account within 5-7 business days, and paper checks are usually delivered within 10-12 business days. Delivery times may vary due to third-party delays. 

User Roles: Not available for QuickBooks Online Simple Start customers. 

QuickBooks Business Network: Use of the QuickBooks Business Network for spam, marketing, or other activities which violate applicable Intuit Terms of Service is strictly prohibited. You may only view and connect with other QuickBooks Business Network members located in your geography. All Business Information is provided by QuickBooks customers and is not independently verified or endorsed by Intuit. Intuit reserves the right to limit your use of the QuickBooks Business Network, including your ability to connect with other members and be listed in the Network per our Intuit Terms of Service.


Materials within this feature, including graphic illustrations, were adapted from Intuit QuickBooks Bill Pay media source content and the QuickBooks Bill Pay webpage.  All such source materials were adapted by Insightful Accountant solely for educational purposes.

As used herein, QuickBooks, and QuickBooks Bill Pay refer to one or more registered trademarks of Intuit Inc., a NASDAQ “INTU” publicly traded corporation headquartered in Mountain View, California (USA). Intuit is the maker of TurboTax, Credit Karma, QuickBooks, and Mailchimp.

Other trade names used herein may be registered, trademarked, or otherwise held by their respective owners and are now acknowledged accordingly. They have been referenced for informational and educational purposes only.

This is an editorial feature, not sponsored content. No vendors within this article have paid Insightful Accountant or the Author any remuneration to be included within this feature. This article is provided solely for informational and educational purposes.

The publication of this article does not represent any form of endorsement by either the Author or Insightful Accountant.

Note: Registered Trademark ® and Copyright © symbols have been eliminated from the articles within this publication for brevity due to the frequency or abundance with which they might otherwise appear or be repeated. We attempt to credit such trademarked products or copyrighted materials within our respective article footnotes and disclosures.

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