Paper timesheets are relics of the past. They make time tracking errors too easy and costly time theft too hard to spot.
If that doesn’t sound like a big deal, consider this – Timesheet errors are a major cause of wage and hour lawsuits, which have risen by more than 400% since 1997, costing employers $2 billion in back wages and fines.
The cost of time theft is even greater. Research published in 2017 found that one in two employees admits to padding their timesheets with time they haven’t worked — adding more than $11 billion a year to employers’ payroll bills.
Why, then, do only 25% of US businesses and 14% of Canadian businesses use mobile apps for time tracking?
If you’re one of them, or are looking to make a switch, here are our top five recommendations, based on customer ratings.
These are our most reviewed and highest-rated time tracking apps — each designed to make your life easier.
Check them out below, then read what actual customers say about them on apps.intuit.com.
1. TSheets Time Tracking – Best for Small Businesses and the Self-Employed
With over 2,200 five-star reviews, TSheets time tracking is the QuickBooks timesheet software of choice.
TSheets boasts a friendly, award-winning customer experience team, affordable pricing options, and advanced tracking features like geofencing and job costing to boost your time tracking capabilities. Get insight into where their employees are putting in time, how much a project’s labor costs are, and which clients are being served each week.
TSheets also offers free single-user time tracking accounts with 1099 invoicing and other features that make it affordable and easy to use for independent contractors and freelancers.
TSheets Is Easy, Efficient, Affordable — Best Time Tracking App!
“TSheets is easy to use and integrate with QuickBooks. Our employees’ hours will calculate against the jobs they are clocked in to, and we can better manage the hours on a job in real time. The GPS feature allows us to see where the employee is at the time of clocking in, helping to ensure accuracy and honesty. Now that TSheets offers a scheduling (dispatching) feature, it truly is the perfect app for a business like ours which has many employees going out to many jobs in a day! … I love TSheets!!” — Risa
- Accuracy and accountability: GPS location tracking and the Who’s Working window are perfect for seeing who’s working and when. Keep up with workers on the go and enjoy true accountability for your whole team.
- Visual aids: Minimize “buddy punching” with the help of biometric facial recognition. Use the TSheets photo attachment feature to make each timesheet a progress report. Include photos to show projects before and after, current work, or product numbers.
- Job costing and job codes: Use job codes to track different projects for different clients. By tracking how long the job took, what materials were used, and the cost of labor, TSheets job costing can give you a better idea of which projects are the most profitable.
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Pricing: Free trial available | Free accounts for single users | Monthly and annual subscriptions available, with a 20 percent discount on annual payments
Download the TSheets app here: apps.intuit.com/tsheets
2. Time Tracker by eBillity – Best for Law Offices and Bilingual Clients
eBillity’s Time Tracker is a top ProAdvisor pick that comes fully loaded with its own list of special features for time tracking. With unique touches, including a Spanish app and a version designed specifically for law offices, this is an ideal solution for bilingual clients and those clocking time on individual cases.
The law office version comes with features including trust accounting, ABA billing codes, and LEDES invoice formats. Customer data is secured with 128-bit encryption data and daily backups to a server with full redundancy, meaning your confidential information is safe in eBillity’s capable hands.
New Timers Love Time Tracker
“I was still in the midst of my free trial when I ran into an issue with my Time Tracker setup … Even though I wasn’t yet a paid customer, Vanessa was able to make a change for me at the server level that fixed my problem immediately. It was a lot easier for me to transition to a paid account after my trial, knowing that Time Tracker support is on the ball and ready to take care of clients (even when they haven’t paid yet!).” — Mary Sturgeon
Time Tracker Benefits
- Communication: Internal messaging means accountants and bookkeepers don’t have to chase down employees for clarification on timesheets, or vice versa.
- Invoicing: eBillity syncs with QuickBooks for fast and easy invoicing, payroll, and reports. The app also has its own customizable invoicing solution for non-QuickBooks customers that does the job in “four clicks from start to finish.”
- Employee management: Manage your employees smarter, not harder, with an employee database and scheduling. Set multiple pay rates and send email notifications to keep everyone on the same page.
Time Tracker Features
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Pricing: Free trial available | Monthly and annual accounts available, with a 20 percent discount on annual subscription
Download the eBillity app here: apps.intuit.com/ebillity-time-tracker
3. BigTime Time Tracking and Billing – Best for Professional Services Businesses
Large offices in the professional services industry have a lot to gain from BigTime’s intuitive features, perfect for on-site workers. Offering a full assortment of features, from billing and scheduling to resource allocation, BigTime provides a full-service time tracking solution at a slightly higher price point.
The app caters to many industries, including accountants, architects, and engineers, as well as marketing and advertising agencies. For instance, design firms and multimedia production houses can enjoy standard spec sheets and flexible one-click billing. Like eBillity, BigTime also offers its own Spanish app for bilingual offices.
BigTime Improves Time Management
“We were using Excel spreadsheets to record all of our to-do’s, but it’s very difficult to maintain track. With BigTime, we are all able to view our current status on all our engagements/tasks. Also, BigTime’s ability to produce flexible reports is extremely useful and informative. It has made us aware of our current time management with clients’ engagements. Furthermore, their customer support never fails to assist us immediately. Their knowledge on the software is excellent as they always have the answers to any questions we have.” — Vicky Cristel
- Full-featured job costing: BigTime offers in-depth job costing capabilities to help clients make better business choices. Knowing the numbers has never been easier.
- Project management: Use BigTime for both task and time management. Assign due dates, budgets, staff assignments, and more — all in one place! Know which employees are available to take a gig with the help of BigTime’s scheduling and project management feature.
- DCAA timekeeping: This is a fantastic time tracking solution for government contractors. Use this app to create enforceable timesheet restrictions, timestamps, and electronic signatures.
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4. ClockShark Time Tracking – Best for a Mobile Workforce
ClockShark has separate features built out for a variety of industries, from event management and staffing to franchises and chains, but it’s the mobile workforce features that really put this app on the map. Thanks to its real-time smartphone-based GPS features and automated time tracking technology, ClockShark is able to give clients total visibility of their clocked-in workforce.
When employees try to clock in outside of their set “fenced” workspace, the app recognizes this punch as “out of bounds” and will send the employee a reminder to clock in once they are at their correct location.
ClockShark Is a Life-saver for Construction Companies
“ClockShark is not only a time clock, it helps make employees accountable for time and punctuality. This service paid for itself after the first week. I wish I’d had this starting out 11 years ago. The company would have saved tens of thousands of dollars in ‘estimated’ [timesheets] that we previously used. The learning curve for even the most ‘low tech’ employees was surprisingly very easy to overcome. … And no small projects fall through the cracks.” — Span Builders
- Crew clocking: ClockShark’s CrewClockTM feature allows supervisors to clock employees in or out from their own mobile app, so every employee has the opportunity to clock in anytime, even when someone forgets their phone.
- Geofencing: GPS tracking isn’t just good for employers — it’s helpful for employees too! Simply set the employee’s current job site or business location, and they’ll receive reminders to clock in or out every time they enter or leave the geofence surrounding that area.
- Share photos and documents: The proof is in the pudding, right? ClockShark makes it easy to attach photos to timesheets, so managers always know the status of a work in progress. Employees can also add documents, so there’s always a digital copy if the original gets lost on the job.
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Pricing: Free trial available | Monthly and annual accounts available, two months free with annual prepay | Nonprofits receive an additional 20 percent discount
Download the ClockShark app here: apps.intuit.com/clockshark
5. Minute7 Time Tracking & Expenses – Best for Simplicity
Looking for a more basic time tracking solution to replace your paper timesheets? Minute7 offers a $4-per-month business account and free accounts for ProAdvisors who don’t need all the bells and whistles — just a simple, reliable time tracking solution.
Small firms and independent contractors love Minute7’s simplified time tracking process, available on iPhone, Android, or any computer. Minute7 syncs directly with QuickBooks and is a great time tracking solution for any freelancer or small business owner looking to take that first step into automated tracking.
Minute7 Is Great for Law Firms
“After using a double entry system for a while, I researched a number of programs and we tried Minute7. It was a perfect fit for us, and we have used it for the past 3 years. Client information syncs seamlessly from QB, and time and expenses can be entered from any computer with a browser and syncs with QB for inclusion on invoices. The web-based application screen allows us to review time entered for all attorneys and staff and run reports so we can ensure that time and expenses aren’t lost.” — Mike Persson
- Expense reports: Manage time and expenses, all in one place! Then export that data to Excel for easy record keeping and sharing.
- Information at your fingertips: Minute7 keeps great records and, best of all, they’re fully searchable. The app has its own filters for time entries so you can look back on specific types of timesheets, as well as an activity log that records user entries.
- On time, every time: Set reminders for your employees to submit time and for yourself to run payroll. Never let payday get away from you again.
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Pricing: Free trial available | $4 per month | Free for ProAdvisors
Download the Minute7 app here: apps.intuit.com/minute7-time-expense-tracking
Small business owners know better than anyone that time is money. Nowhere is that more apparent than in payroll, where inaccurate time cards have the potential to inflate costs by hundreds, if not thousands of dollars a year. Reduce your business expenses and achieve greater growth with a top-rated time tracking app from apps.intuit.com.