Save time and ensure that repeat transactions are processed as scheduled–use recurring transactions.

Here’s how it works.

Step 1: Create a template, a type of model, for each recurring transaction. To do this, simply create the transaction you want to repeat. Say it’s an invoice for a service you provide monthly to a company or individual. You’d fill in all the required fields.

Step 2: Click Make recurring in the horizontal toolbar at the bottom of the screen. The following window will open:


When you click Make recurring at the bottom of a transaction, this window of options will display.

Step 3: Select the Customer first by clicking the arrows to the right of the blank field. QBO will fill in contact information and automatically display name that as the Template name. You can leave it there, or you can try to think of a phrase that describes the transaction, so you’ll remember it. Next, you need to decide how QBO will handle the transaction. There are three options:

  • Scheduled. Be very careful with this one, since QBO will automatically create and dispatch it. This only works if the information in the transaction-minus the date-is always exactly the same.
  • Reminder. This is safer. QBO will display a reminder in time for you to complete and process the transaction.
  • Unscheduled. QBO will do neither of the above, but the template will be available to use as you need it. This is good for infrequent transactions that share some common information.

Step 4:  Taking into account variables like delivery methods and due dates, enter a number in the field in front of days in advance. Then skip down to[,,,]